Loma Topkie Property Owners Association

Minutes of the Annual Meeting Monday December 30, 2010

The meeting was held at 75 Topkie Drive at the home of Gary Dorer.

In attendance:
Bob and Donna Berry
Rick Dembow and Nancy Lattanzi (Secretary)
Gary Dorer
Bob Martin
Grace (President) and Phillip McKee
LoRee Parker
Carol Wyant
Apologies:
Margaret and David Thurman

Grace called the meeting to order at 3:45 pm and thanked Gary for hosting the meeting.

1. REVIEW NOVEMBER 30, 2009 MINUTES

Nancy handed out the revised minutes for everyone to go over. An updated addition to the last page of the ByLaws was provided, which now includes a list of the current property owners in the LTPOA who participated in and agreed to the amendments to the ByLaws. Phillip stated that the 2009 minutes were sent via email as well. They were accepted as currently written and he moved we continue the meeting. Carol Wyant seconded the motion.

2. TREASURER'S REPORT

Bob Martin stated the current balance given to him by the bank that morning was $7,237.99 as of December 30th, 2010. Phillip suggested we have more than we need in the treasury and questioned whether it was necessary to have annual dues. Bob Berry thought it would be more appealing to a prospective new home buyer to know we have annual dues and that the money in the fund is growing. Phillip retracted his proposal and moved we keep the annual dues at $20. Donna Berry seconded the motion and the vote was unanimous.

3. OLD BUSINESS

Discussion as to whether Topkie Drive is a public or private road was revisited. LoRee stated that it is a private road. Bob Berry recalled in the chronology of correspondence that if the homeowners were to decide to turn the road to the city, it would require unanimous agreement between the property owners and a letter to the city. Grace and Nancy received information from the city saying Topkie is a city road, even though they do not have a document that verifies this. Nancy confirmed the last letter received from the city July 12, 1991 states it was never officially determined to make it a city road. LoRee mentioned the city paved potholes prior to 1996 as a courtesy. Carol Wyant had a friend involved in Sedona planning do some research. He found according to Yavapai County GIS records our road is public based on the parcel numbers of our properties, even though the road was given a parcel number originally and platted as private. If no record can be found transferring it from private to public, then it may be incorrectly identified as public. Phillip expressed if we were to formally make our road the responsibility of the city, we run the risk of the city widening and paving the road, which we all are not in favor of. Phillip moved to leave sleeping dogs lie. Donna Berry seconded the motion. The vote was unanimous to leave the issue alone.

5. NEW BUSINESS

A) ELECTION OF OFFICERS

President: Carol Wyant congratulated Grace on being such a gracious President and doing such a good job during her term. The group agreed and since her term is up, Phillip nominated Bob Berry for President. Bob Martin seconded the motion. The vote was unanimous.
Vice President: Gary stated he did not want to continue as Vice President. LoRee nominated Bob Martin as Vice President. Donna brought up the concern that he is Treasurer and wondered if it is acceptable for a homeowner to hold two positions. Phillip said he would nominate Rick for Treasurer if Bob Martin wanted to relinquish that position. Bob Martin said he would like to step down as Treasurer and that the transition for new Treasurer would be seamless, as M&I Bank continued to send statements to LoRee in 2010. Donna Berry asked if we filed income taxes and LoRee stated she filed for 2 or 3 years. Donna thought we should continue to file. LoRee moved to nominate Bob Martin for Vice President and Grace seconded the motion. The vote was unanimous.
Treasurer: Phillip moved to nominate Rick for Treasurer and Gary seconded it. The vote was unanimous. Rick collected annual dues from most of the members. Grace mentioned that the new Treasurer should file tax returns as had been done in years past. The annual dues of $20 are to be handed or sent to Rick by January 20, 2011.
Secretary: Gary asked Nancy if she would extend her position as Secretary and Nancy agreed to run as Secretary for another two year term. Updated contact information was provided to the secretary, who will send out the revised Loma Topkie Resident List.

Many thanks go to Gary for graciously hosting the annual meeting and treating us to his delicious boeuf bourguignon, as well as to all the homeowners for providing such wonderful food!

Respectfully submitted,
Nancy Lattanzi
Secretary, LTPOA
January 8th, 2011