The meeting was held at 185 Topkie Drive at the home of Phillip and Grace McKee.
In attendance:
Bob and Donna Berry
Rick Dembow and Nancy Lattanzi (Secretary)
Bob Martin
Grace (President) and Phillip McKee
Craig McGrath and Carol Wyant
Apologies:
Gary Dorer (Vice President)
LoRee Parker
Margaret and David Thurman
Grace called the meeting to order at 5:10 pm
Margaret and David Thurman purchased 120 Topkie Drive and will use the property as a second home for a few years. Their primary residence is in New York City. Margaret will be coming out to stay for awhile in January. She has provided her primary address, home & cell numbers, but does not have a local number as of yet. This information has been added to the revised Resident List.
Clarification was made that Grace and Nancy were nominated, as opposed to volunteered for the positions of President & Secretary respectively. The vote was unanimous as we had a quorum. The corrected minutes were approved.
In LoRee's absence there was no formal treasurer's report. She will provide the statement when she returns from her trip. Phillip inquired about the current balance. Bob Berry stated it was $7,038.42 as of October 31st, 2008.
It had been agreed at the previous LTPOA meeting held in January 2009 that the Bylaws needed to be brought up to date and changes were proposed. These were sent out to the members with the agenda in advance of the annual meeting.
Discussion followed in reference to John Sheffield's letter dated February 5th, 2009 sent via email, stating that he and Carol did not wish to be members, nor vote or pay annual dues to LTPOA. A resolution was proposed by Carol Wyant that inasmuch as John and Carole Sheffield are such important contributors to the neighborhood, they shall be invited to LTPOA annual meetings as non-members, for as long as they reside at 40 Topkie Drive. Donna Berry seconded the motion and the vote was unanimous. LoRee had requested by telephone that her query be discussed at a later meeting in her presence.
A discussion followed on whether Topkie Drive is a public or private road. Grace had spoken with Dan Neimy, Superintendent of Street Maintenance for the City of Sedona prior to this meeting. Dan had stated that Topkie Drive has been a public road since 1996 when maintenance was done by the city. In addition it has a 50 foot right of way, which he says proves it is a public road. Dan has since sent Nancy a letter and enclosed documents stating that in 1991, the city suggested LTPOA send a letter to the city requesting that it be recognized as a public street. The LTPOA decided in 1992 to keep the road private, however Dan has reiterated according to our GIS maps and Yavapai County maps, Topkie Drive is a public street.
The proposed amendments that were made to the bylaws at an interim meeting held on January 10th, 2009, were read and discussed. As there was no provision in the original Bylaws for amending them, Carol Wyant researched the matter and proposed that we add Section 7 to the Bylaws, which detail how they may be amended. Phillip moved to vote on the amended bylaws. Carol seconded the motion and the vote was unanimously approved. Copies of the revised bylaws will be sent out with these minutes.
Treasurer: LoRee resigned as treasurer via phone and said she would like to nominate Bob Martin to replace her. Bob was happy to accept. Phillip moved and Nancy seconded the motion and the vote was unanimous. Donna Berry questioned whether the functions of the treasurer include filing annually with the federal government. Grace recommended we resolve this next year when the new treasurer is in place.
Vice President: Gary's term is up and Carol had his proxy stating he would be happy to continue. Proposed by Carol, seconded by Phillip and unanimously agreed on.
President: It was suggested Grace remain president until she moves. There was discussion about electing newer members as officers. It was decided we would leave officers as is and schedule a meeting should we need to have an election before the next annual meeting.
Architectural Commitee: Grace proposed we nominate another officer, as the committee should consist of two people, Phillip being the only officer at present. Nancy nominated Rick. Phillip seconded the motion and the vote was unanimous.
Bob Berry moved we drop our dues to $20 per year, as we have enough in the treasury and the road is now city-owned. Phillip seconded the motion and the vote was unanimous.
Updated contact information was provided to the secretary, who will send out the revised Loma Topkie Resident List.
Thanks to the McKees for so graciously hosting the annual meeting and to all the homeowners for providing such delicious food!
Respectfully submitted,